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This Q&A on rental inspections for your home shows how to manage routine inspections of rental properties and how they can protect your real estate investment.

Rental Inspections: Why You Need Them and What To Do With The Results

Regular rental inspections for your home are a great way to stay connected with your residents and uncover any fixable issues before they become expensive problems. This simple Q&A will cover the ins and outs of inspecting a rental property and what to do when you receive an inspection report for your home. 

Routine inspections of your rental home are essential to protect your investment, by keeping tabs on any wear and tear on the property. It’s also an opportunity to connect with your residents to make sure they’re happy and are sticking to the conditions of the lease agreement. 

During rental inspections, you (or a representative), should be looking for damage, but also for wear-and-tear on the property that has the potential to become an issue if left unattended. 

For example, some damaged roof tiles and cracks in the caulking is not an urgent issue — but if water seeps in and leaks — it is. Identifying basic maintenance work could be the difference between a small patch job and replacing the roof! 

The exterior condition of the home — including gutters and lawn upkeep

The internal condition of the home — such as any mold growth, water damage, or physical damage to walls or windows

Issues with the plumping such as toilet, sinks, or water line

Any malfunctioning appliances that need updating

Anything that creates an uncomfortable environment for your residents

Any violations of the lease agreement (e.g. keeping a pet without permission)

It also gives you an opportunity to spot any changes to the tenancy agreement. For example, if a couple has split and one resident has moved out, or if long-term guests are staying and haven’t yet been screened or approved as a resident. Giving them the opportunity to be screened and added to the lease is another way to protect your investment. 

How often do you need to inspect a rental property?

Generally routine inspections take place anywhere from 1-4 times per year. This could be done annually, seasonally, or quarterly, depending on your lease agreement. 

Your state laws will guide you to what is an excessive number of inspections per lease period. Regardless of where your home is located, all tenancy laws give residents the right to ‘quiet enjoyment’. This means that as the homeowner, you should not be bothering them with more than a few inspections a year.

Who should be conducting routine inspections on my rental home?

Who conducts the inspections of your home depends on how you manage your property. If you self-manage the home, you will need to either do the inspections yourself or hire a representative to do them on your behalf. 

If you use a property management company to look after your rental property, they will also do the inspections. Check the fine print on your management agreement to see how many inspections are included, as many property managers will charge fees per inspection. Particularly if you pay a lower monthly rate, you could be up for ~$150 per inspection and will need to factor this into your budget. 

If your home is on Belong’s residential network, we schedule home visits on your behalf to connect with the residents, assess if anything needs fixing, and ensure there are no lease violations occurring. Inspect reports and information can be delivered directly to your smartphone via the Belong app. And best of all — it’s free. There are no hidden fees when a Belong team member visits your home for an inspection. 

If we identify any maintenance issues or damage, we can connect you to the right professional in our extensive vendor network of over 10,000 contractors. You can even select a finance option to pay the cost of on your own terms. 

Learn More: Discover Belong PRO, the best alternative to Property Management in Seattle, Redmond, Oakland, and many more cities across California, Florida and Washington State.

How much notice do residents need before a rental inspection?

How much prior notice residents need varies depending on state law. For example, if you own a home in Seattle, you need to give residents at least two days’ written notice to enter. In California, it’s “reasonable notice” and 24 - 48 hours notice is presumed to be reasonable for most matters. 

Legal website Nolo has this handy chart of State-based laws for entry into rental properties. 

Of course, no one likes to be sprang upon, so keep in mind that these are legal minimums. It is courteous to allow a week or so to give your residents time to respond or reschedule. If you are providing written notice via the post, you should also allow six days for the mail to be received. 

If your home is on Belong’s residential network, we schedule home visits on your behalf and foster a positive relationship with all of our residents, making the process simple and stress-free. You won’t need to contact your residents because our Member Service Team will ensure both you and your resident have everything needed. 

See why thousands of US homeowners are ditching outdated Property Management in San Francisco,San Diego, Los Angeles, Tampa, Jacksonville, Concord, Berkeley, Orlando and more.

If you (or a representative) suggests a date and time that doesn’t work for the residents in your rental home, they can request an alternative. But they cannot outright refuse to let you or your management team inspect your property if you have followed the laws around notice. 

Is it ok to do a ‘drive-by inspection’ of my home when it’s being rented?

Drive-by (or walking/riding past) inspections are legal if you are truly passing-by to take a quick look at the outer condition of the home. For example, checking if the lawns are being maintained or if the gutters need to be cleaned. 

If you get out and start physically inspecting the home, or if drive-by inspections are being done too frequently — this could be viewed as tenant harassment and in violation of quiet enjoyment. 

What should I do with a rental inspection report?

Take the time to review any inspection reports to ensure there are no surprises. If your property is in good shape and there are no major differences or maintenance issues observed, great! You have the peace of mind that your home is in good hands. It’s a nice gesture to pass on your thanks to the residents to acknowledge and show your appreciation. 

If there are items that need addressing, it’s important not to put them off. You will either need to approve recommended repairs or, if you self-manage the property, start looking for quotes and arrange to have the situation rectified yourself. Be sure to keep the resident in the loop so they know what is happening and you can arrange to send in a contractor to work on the home. 

If a lease violation has been observed, Belong or a property manager may make a recommendation on how to mediate the situation or suggest issuing an eviction notice. State laws vary on how to manage evictions, so be sure to speak to Belong or your property manager on how to take the next steps. 

If you self-manage the property, it’s a good idea to obtain legal advice on how to proceed further and issue any required notices. 

Find out how Belong is making renting lovable 

If you like the sound of free inspections, wait until you see what else Belong has to offer. Belong is not a property management company, but a residential network offering unique services to both homeowners and their residents. From not charging fees for the essentials (marketing, inspections, pricing analysis, lease renewals and more) to guaranteeing rent, Belong will partner with you to achieve financial freedom. And you'll never need to lift a finger. Learn more and find out if your home is eligible at belong.com/homeowners.

Find out how the right property manager can work with your HOA, ensuring the Board will love having you as a landlord renting a home in the community.

How To Rent Your Home and Stay HOA-Board Approved

If you own a home with a HOA in place, you may face hurdles when looking to put the property on the rental market. Read on to find out how property managers can work with HOAs and why you need the right one in your corner to simplify the process of renting your home. 

Homeowners’ Associations don’t have a reputation for making life easier for landlords. HOAs are in charge of managing the community spaces they govern — keeping neighborhoods desirable and properties valuable. Some believe that this means keeping renters at a low ratio, or even out entirely. 

When HOAs restrict rentals it’s because they are under the impression that tenants are not as invested in a property as owners are and won’t care for them properly. It’s assumed there will not be as much effort or investment put into home maintenance and repairs. Some even believe renters make a community less livable, eroding the value of the neighborhood. 

This viewpoint ignores the fact that almost everyone will call a rental property ‘home’ at some point in their lives and some for longer than others. Renting in a community governed by a HOA is appealing to long-term renters because they can enjoy high quality amenities and community spaces to call home. 

Thankfully, there are ways to ensure your HOA will love having you as a rental property owner in the community. It starts by outsourcing the heavy lifting to the right property manager. 

How a property manager can work with your HOA

Most HOA boards are rental friendly, but have strict rules in place that govern how your property and tenants need to be managed. Bylaws may stipulate minimum lease periods, references, background checks, and even how many times owners can rent their property during a calendar year. This means if you get the rental process wrong at any point, you could face fines or an empty untenanted home. 

The best property managers know how to work with a Homeowners’ Association to make sure you not just follow the rules, but also get the most from your rental property, by ensuring:

The right price to keep your property value high

Regular maintenance and repairs to maintain curb appeal 

Ensure accurate rental pricing for HOA compliance

Property managers are responsible for an analysis of your home and local area to determine the best possible price for the rental market. Price the rent too high and you will struggle to get applications and lose visibility. Price it too low and you could bring down the value of neighboring homes and cause issues with your HOA. 

At Belong, we combine technology with a local human touch to identify the right price for your home. We collect absurdly rich data on your home and neighborhood, empowering our crack team of quants and proprietary algorithms to crunch the numbers. But unlike fully automated estimates, our local team refines this suggestion to ensure critical nuances are never missed. This informed approach ensures you’re not only getting the best possible price for your rental, it keeps the rent at the right price for your HOA-governed community. 

Homeowners are responsible for ensuring that any residents follow the rules and regulations of their HOA, known as Covenants, Conditions & Restrictions (CC&Rs). This doesn’t change if you don’t live there. If renters fail to follow the bylaws or CC&Rs, you as the homeowner will be held liable and could face fines.

The best way to ensure your residents are the kind of people that can play by the rules is to screen for high-quality, long-term renters who will love your home as much as you do. 

Belong ensures that all tenants are 100% vetted, focusing on long-term residents that are keen to feel at home and part of the local community. In fact, Belong is all about a sense of community. By ensuring that renters (or ‘residents’) are cared for just as well as our homeowners are, they remain well informed, have access to our 24/7 concierge support and are less likely to unwittingly break HOA bylaws. 

And in the unlikely event that the vetted resident isn’t complying with HOA terms or their rental agreement, Belong doesn’t charge eviction fees if they need to move out. 

Deliver HOA-approved property maintenance and fast repairs

There’s little a HOA board takes more seriously than curb appeal. If you’ve ever tried to paint your home the wrong color, you’ll know how quickly you can get slapped with a fine for breaching the rules around the appearance of your property from the outside. 

This is because a top priority for the HOA is to keep property values high — and aesthetics is a big part of that. Like resident behavior, the conditions and appearance of your home is ultimately the homeowners responsibility. 

While you expect a good resident won’t cause any damage, it’s also not up to them to manage repairs and maintenance. This is where Belong can make a world of difference. If something breaks, we fix it. We have an extensive vendor network of over 10,000 contractors across the country and can connect you to them in a flash with our 24/7 concierge support service. Your residents can even make maintenance requests through the app and get qualified help fast, without putting the work onto you. 

Not your garden-variety property management

When your property is taken care of to the highest standards, it’s easy for HOAs to love you as a landlord within the community. That’s why Belong goes out of its way to find residents that will love your home as much as you do — and treat it with respect and care. 

“Knowing my home is loved and cared for by my residents is something that I really appreciate because I love my home and I love sharing it with somebody else…. As a homeowner, when I say that Belong handles everything, Belong really handles everything for me.”
Sandra G, Belong Homeowner

If you have an HOA for a property you intend to rent, find out if your home qualifies for Belong here.

Property Management and HOAs: How To Rent Your Home and Stay HOA-Board Approved

Before deciding to manage your own rental property, ask yourself these three questions on if you're ready to be a landlord and property manager.

3 Questions To Help You Assess If You Can Be A Property Manager

Self-managing a home on the rental market is usually taken on by people looking to save money on property management fees, taking the full share of the rental income. But making the decision to self-manage a rental property isn’t as straightforward as some may think. 

From finding and screening the right tenants to responding to maintenance requests and the dreaded business of collecting rent, self-managing a property can be time-consuming and sometimes frustrating work. 

That said, some people are born to be property managers. They have superior organizational skills and the kind of people-pleasing personality that makes the job less stressful. Others will find themselves overwhelmed by the amount of paperwork and weekend phone calls that self-management often involves. 

If you’re not sure, these three simple questions can tell if you should take the plunge.

There is no denying that taking care of every aspect of your property ratchets up one’s stress levels. The pressure ranges from what happens when the rent isn’t paid on time – which is often a reality –  to what happens if the washing machine hose breaks and the basement is flooded. Or the furnace stops working on the coldest day of the year.

It’s bad enough if a crisis happens when nearby, but what happens if bad news strikes at the worst possible time (as it usually does) like when you’re on vacation? 

Some people can deal with all that, and take it in stride. But if none of this sounds appealing to you, you might want to consider outsourcing these responsibilities to professionals like Belong, who will take it all on for you. 

Other stress-busting services include guaranteeing the rent (no guesswork on when you’re getting paid) and a 24/7 concierge service on the Belong app for both you and your residents. We even offer innovative finance options that let you spread the cost of things like emergency repairs over the term of your lease, so you’re not faced with any stressful surprises. 

 Learn More: Discover Belong PRO, the best alternative to Property Management in Seattle, Redmond, Oakland, and many more cities across California, Florida and Washington State.

Be honest, are you disciplined and rigorous about record keeping? Can you quickly lay your hands on receipts and warranties? Or is a shoebox your idea of what a filing system should look like?

We ask that question because managing your own property involves tons of record-keeping.  Everything from the initial applications, to the credit checks, to the legal lease agreement, to repairs and maintenance, all need to be maintained in an organized fashion. You’ll need it for the day-to-day management of your property; in case there are any legal issues along the way that require substantiation; and of course, for the preparation of your tax returns.

For some, that’s second nature, but for others it’s a challenge. Belong doesn’t just maintain those records for you, but they are part of your digital account with us, and are instantly accessible. 

See why thousands of US homeowners are ditching outdated Property Management in San Francisco, San Diego, Los Angeles, Tampa, Jacksonville, Concord, Berkeley, Orlando and more.

Question #3: How important is your free time?

There’s a reason that property management is a full-time job for thousands of people across the country: it takes time. A lot of it. There are always unexpected things that come up, which are likely to require time and effort to research and manage, such as vetting all of your rental applications or finding contractors to manage repairs at a moment’s notice. 

If you want to make property management your job, self-management could be for you. But if you’re working or would prefer to spend your time on activities that matter to you, consider outsourcing to those who will dedicate their days to looking after your home and residents. 

There is an easier alternative to self-managing a rental property

Whether you’re new to the rental market or burnt out on self-managing your rental home, Belong can help. 

Belong PRO is a residential network offering unique services to both homeowners and their residents. From not charging fees for the essentials to guaranteeing rent, Belong will partner with you to achieve financial freedom. And you'll never need to lift a finger. Learn more and find out if your home is eligible (even if you’re mid-lease!) at belong.com/homeowners.

Now welcoming homeowners and residents in the Pacific Northwest. Join us!

Announcing Belong’s Expansion to Seattle

Coming on the heels of our success in San Francisco and Los Angeles, today we’re excited to announce that Belong has expanded to the Pacific Northwest -- first stop, Seattle! This expansion brings our beloved rental experience to the homeowners and residents of beautiful Washington state!

Belong is changing what it means to rent a home by putting people first. It’s where hospitality meets consumer real estate—and it’s about to redefine an entire industry. We’re backed by Andreessen Horowitz (a16z), GGV Capital, and Battery Ventures, just to name a few of our all-star investors. Our mission is to create authentic belonging experiences for those who own much-loved homes, and those longing for that feeling. Belong offers a unique technology-enabled property management platform with end-to-end services for those looking to rent out their home. We’re transforming the transactional nature of the industry into a world-class hospitality service for both homeowners and residents. 

It is hard to dispute that the rental journey, a universally shared experience, is severely dysfunctional. Whether you’re on that journey as a renter or a homeowner, it is filled with stress, anxiety, headache, and often ill will. 

Having moved several times in search of “Home,”  we have experienced first-hand how terrible the traditional landlord-tenant relationship can be; being forced to pay hidden fees, the zero-sum mentality of property managers, delayed and incomplete maintenance service, etc. We’ve also witnessed how painful it can be for a homeowner to act as a landlord -- a second job most never wanted. It is clear that we are not alone.

That's precisely the type of experience we feel compelled to go transform. We’ve set about changing every aspect of renting. It’s certainly not the easy route, but we're obsessed with eradicating everything that was once bad and replacing it with something truly great.

Belong will handle everything for you. For starters, we’re going to treat your home exceptionally well. Our in-house, full-time team of Pros will take care of all maintenance and reconditioning on your home, showing up on time, and doing work correctly the first time around. We'll find really great Residents that will love your home almost as much as you do. And we’re going to treat them exceptionally well too, so that they stay longer, reducing vacancy. And because we’re building for the future, everything is handled right through your phone, from rent and maintenance requests to communications with your dedicated Concierge.

Belong will make the process of renting a new home seamless. We take the hassle out of living in a home from an easy and online application to moving services to online rent payments and in-house maintenance services.

Know someone looking to rent out their home?

Call us at (206) 202-7090 and ask us about our referral program. 

Landlords and renters, Belong is now welcoming homeowners and residents in the Pacific Northwest. Join us in ditching outdated property management for good.

Sparsh Mehta

I grow new markets and bring our industry-changing experience to homeowners and residents around the country. Lover of the Outdoors, Scuba Diving, Skiing, Hiking, Live Music, and all things Technology.

Andrea Vale

Lucas Hanft

Natalie McNeal

Afton Brazzoni

Dom Difurio

Andrea Vale

Lucas Hanft

Natalie McNeal

Afton Brazzoni

Dom Difurio